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Bob Smith bsmith@google.com

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In order to access this tool, you need to be an active Google Workspace for Education customer and your associated account needs to have admin privileges. Please double check your settings and make sure you are logged in the correct account.

For more information, please visit our Help Center, review the Storage Guide for Admins, the Google Workspace for Education editions or visit the Admin Console.

  • 1 This report pulls information from your Admin console using the Google Workspace Admin SDK. It requests permission to use the Reports API in order to request the storage used by your domain and monthly logins from the previous six months. It uses the Licensing API to request the number of assigned paid licenses currently in your console. This information is never stored and is only presented to you via this report. If you leave and return to this report in the future, it will request the same information again.

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For more information, please visit our Help Center, review the Storage Guide for Admins, the Google Workspace for Education editions or visit the Admin Console.

  • 1 This report pulls information from your Admin console using the Google Workspace Admin SDK. It requests permission to use the Reports API in order to request the storage used by your domain and 30 day unique logins from the previous six months. It uses the Licensing API to request the number of assigned paid licenses currently in your console. This information is never stored and is only presented to you via this report. If you leave and return to this report in the future, it will request the same information again.

Google Workspace for Education storage report

This report shows estimates of your current storage usage, storage allocation, and the time to use your allocation calculated from your storage growth over the past six months. You can also use your own numbers to see how increases or decreases in the number of licenses or number of users could affect future storage allocation

The following report shows estimates of your current storage usage and storage allocation. The allocation is based on monthly active users and the assigned licenses in your domain. The data in this report could be up to 48 hours old and only applies to Google Workspace for Education customers.

Calculate based on usage

The following report shows estimates of your current storage usage and storage allocation. The allocation is based on monthly active users and the assigned licenses in your domain. The data in this report could be up to 48 hours old and only applies to Google Workspace for Education customers.

30 Day Unique Logins

  • 30 Day Unique Logins

Your highest 30 day unique logins from the past 6 months.

Estimated current storage use

  • Estimated current storage use

    TB

The total amount of storage currently being used in your domain (Gmail + Photos + Drive + other applications).

Licenses

This only takes into account the assigned licenses within your Admin console.

Education Plus staff legacy licenses
There are assigned Google Workspace for Education Plus (legacy), formerly known as G Suite Enterprise for Education, licenses in your domain. Legacy licenses are only available if you’ve previously purchased them.

Education Plus licenses
There are assigned student licenses and assigned staff licenses in your domain.

Teaching and Learning Upgrade licenses
There are assigned Teaching and Learning Upgrade licenses in your domain.

Will you need more licenses in the future? Will you need less? Will you need different types? Estimate your anticipated storage needs by adding or subtracting licenses in our calculator.

Estimated storage ALLOCATION

TB used of TB available

You are using % of your estimated future storage allocation.

Estimated date to reach your future available storage allocation

Based on your institution's rate of storage growth over the past six months, this is the estimated date in which you will reach your current storage allocation. To view your storage history over time, view the report in your Admin console.

Estimated storage ALLOCATION

TB used of TB available

0%

How is storage allocation calculated?

Your project storage allocation is calculated based on the following inputs:

  • All qualifying institutions will have a minimum of 100 TB of pooled cloud storage shared by their organization.

  • Google Workspace for Education Standard and Google Workspace for Education Fundamentals customers will receive 100 TB pooled storage.

  • For each license of the Google Workspace for Education Teaching and Learning Upgrade, an additional 100 GB is added to the shared pool.

  • For every license of Google Workspace for Education Plus edition, an additional 20 GB is added to the shared pool.

  • Customers continuing on legacy G Suite Enterprise for Education licenses will also have 100 GB added to their shared pool per paid employee license.

  • Institutions with greater than 20,000 students, faculty, and staff or 20,000 monthly active users that follow our Acceptable Use Policy qualify for additional storage. That allocation is reflected in this report.

How do I upgrade my storage?

Explore the different Google Workspace for Education editions and learn about your upgrade options for each.

How do I reduce my storage?

There’s a few things you can do today to plan for your storage needs including checking available storage, understanding current utilization, and planning for change.

Specifically, if you are planning for change and looking to reduce your cloud storage, you can evaluate if you’re using Google Drive as long-term object storage and consider using Google Cloud Storage instead, review retention policies, control Shared Drives, delete old accounts and Shared Drives, delete duplicate content, and evaluate alumni account practices. To learn more about planning for change, you can review this document or related help article.

For more information, please visit our Help Center, review the Storage Guide for Admins, the Google Workspace for Education editions or visit the Admin Console.

  • 1 This report pulls information from your Admin console using the Google Workspace Admin SDK. It requests permission to use the Reports API in order to request the storage used by your domain and monthly logins from the previous six months. It uses the Licensing API to request the number of assigned paid licenses currently in your console. This information is never stored and is only presented to you via this report. If you leave and return to this report in the future, it will request the same information again.

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