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Bob Smith bsmith@google.com

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In order to access this tool, you need to be an active Google Workspace for Education customer and your associated account needs to have admin privileges. Please double check your settings and make sure you are logged in the correct account.

For more information, please visit our Help Center, review the Storage Guide for Admins, the Google Workspace for Education editions or visit the Admin Console.

  • 1 This report pulls information from your Admin console using the Google Workspace Admin SDK. It requests permission to use the Reports API in order to request the storage used by your domain and 30 day unique logins from the previous six months. It uses the Licensing API to request the number of assigned paid licenses currently in your console. This information is never stored and is only presented to you via this report. If you leave and return to this report in the future, it will request the same information again.

Google Workspace for Education storage report

This report shows your current storage usage, estimated storage allocation, and the estimated time to use your allocation calculated from your storage growth over the past six months. You can also use your own numbers to see how increases or decreases in the number of licenses or number of users could affect future storage allocation.

Need to know if your storage will meet your domain’s ongoing needs? Add or subtract expected Google Workspace for Education licenses to model anticipated storage needs. This information only applies to Google Workspace for Education customers.

Use your own numbers

Need to know if your storage will meet your domain’s ongoing needs? Add or subtract expected Google Workspace for Education licenses to predict anticipated storage needs. This information only applies to Google Workspace for Education customers.

The total number of students, faculty, and staff in your organizationNumber must not exceed 8 characters.

Estimated current storage use

  • Estimated current storage use

    TB

The total amount of storage currently being used in your domain (Gmail + Photos + Drive + other applications).

Estimated current storage use

The total amount of storage currently being used in your domain (Gmail + Photos + Drive + other applications).Number must not exceed 8 characters.

Licenses

View your current licenses in the admin console.

Enter the licenses you wish to calculate from

Google Workspace for Education Plus (legacy), formerly known as G Suite Enterprise for Education, licenses in your domain. Legacy licenses are only available if you’ve previously purchased them.Number must not exceed 8 characters.
The total number of Google Workspace for Education Plus licenses in your domain (staff and student). You get one free staff license for every four student licenses. Education Plus licenses need to be equal or greater than your total enrollment number.Number must not exceed 8 characters.
The Teaching and Learning Upgrade licenses in your domain.Number must not exceed 8 characters.

Estimated storage ALLOCATION

TB used of TB available

Based on the numbers you entered, you would be using % of your estimated future storage limit.

Estimated date to reach your future available storage allocation

Need to know if your storage will meet your domain’s ongoing needs? Add or subtract expected Google Workspace for Education licenses to predict anticipated storage needs. This information only applies to Google Workspace for Education customers.

Estimated storage ALLOCATION

TB used of TB available

0%

How is storage allocation calculated?

Your project storage allocation is calculated based on the following inputs:

  • All qualifying institutions will have a minimum of 100 TB of pooled cloud storage shared by their organization.

  • Google Workspace for Education Standard and Google Workspace for Education Fundamentals customers will receive 100 TB pooled storage.

  • For each license of the Google Workspace for Education Teaching and Learning Upgrade, an additional 100 GB is added to the shared pool.

  • For every license of Google Workspace for Education Plus edition, an additional 20 GB is added to the shared pool.

  • Customers continuing on legacy G Suite Enterprise for Education licenses will also have 100 GB added to their shared pool per paid employee license.

  • Institutions with greater than 20,000 students, faculty, and staff or 20,000 monthly active users that follow our Acceptable Use Policy qualify for additional storage. That allocation is reflected in this report.

How do I upgrade my storage?

Explore the different Google Workspace for Education editions and learn about your upgrade options for each.

How do I reduce my storage?

There’s a few things you can do today to plan for your storage needs including checking available storage, understanding current utilization, and planning for change.

Specifically, if you are planning for change and looking to reduce your cloud storage, you can evaluate if you’re using Google Drive as long-term object storage and consider using Google Cloud Storage instead, review retention policies, control Shared Drives, delete old accounts and Shared Drives, delete duplicate content, and evaluate alumni account practices. To learn more about planning for change, you can review this document or related help article.

For more information, please visit our Help Center, review the Storage Guide for Admins, the Google Workspace for Education editions or visit the Admin Console.

  • 1 This report pulls information from your Admin console using the Google Workspace Admin SDK. It requests permission to use the Reports API in order to request the storage used by your domain and monthly logins from the previous six months. It uses the Licensing API to request the number of assigned paid licenses currently in your console. This information is never stored and is only presented to you via this report. If you leave and return to this report in the future, it will request the same information again.